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Sourcewell and the RFP Process

Satisfy Your Government RFP Bid Process by Using Sourcewell

SmartCOP holds an active cooperative purchasing agreement with Sourcewell, providing government agencies and entities a simplified solution to meet RFP procurement requirements.

Through Sourcewell’s competitively solicited contracts, agencies can easily procure SmartCOP’s public safety software without the need to issue their own RFP.

This efficient process ensures compliance with procurement regulations while granting access to SmartCOP’s industry-leading solutions. Contact our team today.

About Sourcewell

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Sourcewell is a trusted government agency designed to serve other government entities by simplifying the RFP process.

Its mission is to help municipalities quickly and efficiently connect with pre-vetted vendors offering proven solutions tailored to their unique needs and those of their citizens.

Through Sourcewell, agencies can easily access flexible and comprehensive solutions.

Getting Started with the Sourcewell Contract

  1. Determine if your agency, city, or county is already a Sourcewell participant. If you’re not sure, ask your procurement department – you might be surprised to learn they already use Sourcewell for other purchases. 
  2. If you aren’t, you can still join Sourcewell as a participant for free. The online registration takes just a few minutes. 
  3. Since we’ve already been selected through a competitive RFP process, your Government bid process is satisfied using the Sourcewell Cooperative Purchasing Agreement. 
  4. Search for the SmartCOP contract #051321-SMT
  5. Finalize Purchase: After contacting SmartCOP for a quote, Sourcewell is able to finalize the purchase! We handle the reporting to Sourcewell on your behalf.
Contact Us
Agencies looking to purchase public safety software can choose SmartCOP’s standard upfront purchase option with flexible, negotiated pricing.

Simplify Your RFP Process and Meet Requirements

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SmartCOP, in partnership with Sourcewell, offers a simplified procurement process by leveraging pre-developed RFPs for national, competitive solicitations that meet or exceed local requirements.

This eliminates the need to draft proposals from scratch, saving your agency valuable time, money, and effort while ensuring compliance with procurement standards.

Frequently Asked Questions

Yes. Sourcewell is a local unit of government, a public corporation, and an agency under the Minnesota Constitution and its enabling law, Minnesota Statute § 123A.21. Sourcewell employees are government employees.

Any government, education, or nonprofit entity can use Sourcewell contracts without cost or obligation.

Interested public agencies can register online at sourcewell-mn.gov/register or by submitting a paper agreement downloaded from the same web page.

Joint powers and cooperative purchasing laws authorize participating agencies to access Sourcewell cooperative purchasing contracts. Sourcewell clients are responsible for ensuring compliance with state and local laws in their respective jurisdictions. A comprehensive list of state laws is included on the Sourcewell website on the “Compliance and Legal” page. Sourcewell continuously monitors changing laws and regulations affecting cooperative purchasing.

Sourcewell contracts are competitively solicited on behalf of Sourcewell and our participating agencies. Individual agencies are free to determine whether the awarded contracts meet their needs and local legal requirements.

Sourcewell’s procurement process is continuously improved to ensure compliance with state and federal requirements affecting a participating agency’s ability to use cooperative purchasing contracts. Standard federal terms and conditions are included in Sourcewell solicitations and contracts. 

Get Started

Need more information or want to get a quote for SmartCOP products? Complete the form below and a member of our team will be in touch.

We look forward to working with you!