SmartRMS
SmartRMS is a NIBRs compliant records management system that streamlines law enforcement case management and operations record keeping and reporting.
Simplify Your Records and Reporting Processes
SmartRMS provides powerful tools for efficiently capturing, indexing, storing, and tracking information, documents, and files, ensuring complete accuracy and compliance with state and federal reporting standards.
With centralized digital evidence management, it allows agencies to manage cases and track data related to people, property, and locations in a single, organized database.
SmartRMS enhances efficiency by simplifying records and reporting processes, making it an essential tool for modern law enforcement agencies.
Manage and Track Critical Data
SmartCOP’s Master Naming Index offers a comprehensive solution for managing and tracking critical data related to persons, vehicles, vessels, and businesses.
The system provides extensive search capabilities, allowing users to easily access offender details, mug shots, gang associations, and other agency involvements.
With support for capturing scars, marks, tattoos, aliases, and personal associations, it enhances intelligence gathering and offender tracking.
The Master Naming Index also includes unlimited address storage, photo lineups, and the ability to track business emergency contacts and alarm companies.
Unlimited Report Types, Supplements & Attachments
SmartCOP’s Case Management system provides a powerful, configurable workflow that supports unlimited report types, supplements, and attachments, including images and crime scene diagrams.
It is NIBRS compliant, supports Clery Act reporting, and features GIS/map integration for enhanced tracking and investigative status updates.
Multiple users can work on a case simultaneously, while configurable business rules and edit checks ensure accuracy. The system tracks investigative time, payments to informants, and solvability factors, with automatic linking to related reports.
Additional features include integrated Use of Force and Domestic Violence reporting, central case view, email notifications, and the automatic generation of arrest reports and warrants.
Wants & Warrants
SmartCOP’s Wants and Warrants system streamlines the entire process with a configurable workflow, informative dashboard, and paperless management of unlimited document types.
It supports mobile warrant service, allowing users to create warrant applications directly from mobile devices.
Automated entry into NCIC and logging of service attempts improve efficiency, while integration with the Jail Management System ensures seamless operations.
The system also offers configurable status settings, comprehensive statute management, and the ability to expunge or seal records as needed.
Track Open and Closed Reports
SmartCOP’s Civil Process module allows agencies to track open and closed reports, as well as defendants, witnesses, plaintiffs, and subjects to serve.
The system logs service attempts and integrates with MCT, enabling quick CAD calls for civil document servicing.
It supports electronic paper service, links to the Master Index, and includes a change log to track record modifications. Users can attach pictures, videos, and other documents while benefiting from automatic calculations of service fees and interest on judgments.
The module also provides detailed statistical reporting for improved accuracy and efficiency.
Streamline the Collection & Processing of Evidence
SmartCOP’s Evidence Management module streamlines the collection and processing of evidence with simplified, error-free workflows.
Featuring an integrated dashboard, the system enables users to conduct inventories, address discrepancies, and easily perform audits.
Evidence items can be scanned, logged, and grouped by case number through Crash and Incident Reports integration.
The module supports barcode and camera scanning, label printing, and bulk actions on multiple items. Users can attach any type of document, receive email notifications, and generate extensive reports.
The system is fully customizable to align with agency processes, ensuring efficient and accurate evidence management.
Receive, Track, and Report on Subpoena
SmartCOP’s Subpoena Log allows agencies to efficiently receive, track, and report on officer subpoenas.
It includes an integrated notification system that ensures officers receive timely information about their required court appearances.
Key details such as the date received, defendant and recipient names, court case numbers, and agency or received locations are tracked. The system also logs recipient notifications, notification methods, and appearance dispositions.
With features like email notifications, calendar reminders, and the ability to store electronic copies of subpoenas, the Subpoena Log enhances organization and communication within the agency.
Write Citations in Under Two Minutes
SmartCOP’s e-Citations module offers a simple, wizard-based interface that enables officers to write citations in two minutes or less.
The system allows for quick data entry by pasting information from NCIC, automatically generates court schedules, and includes a favorite violation list for faster citation creation.
Officers can capture violator signatures, collect mobile payments, and generate other reports without retyping information.
Additional features include an integrated speed device log, driver’s license scanning, and the ability to print citations in both 4″ and 8.5″x11″ formats.
Built-in edit checks and adjudication tracking ensure accuracy and streamlined processing.
State Compliant Crash Reporting
SmartCOP’s Traffic Accident / eCrash module provides a complete, state-compliant crash reporting solution that is 100% MMUCC compliant.
Officers can paste information from NCIC, print driver’s exchange forms, and use configurable pick lists for streamlined data entry.
The system supports driver’s license scanning and is compatible with various diagramming programs, including full integration with Easy Street Draw.
Reports can be submitted electronically to the state, ensuring efficient and accurate crash reporting.
SmartWEB Integration
SmartWEB seamlessly integrates with SmartRMS, allowing users to view open wants and warrants and access MNI mug shots.
It also enables citizens to report non-emergency crimes online, with configurable crime types to match agency requirements, making incident reporting more accessible and efficient.
Interested in SmartRMS?
To learn more about our SmartRMS solution, complete the form below to download more material, or contact our team directly to start a conversation about a new Records Management System.